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AYSO Region 65 Rancho Cucamonga Youth Soccer

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PRACTICE SCHEDULER - GENERAL INFORMATION - FALL 2024

PRACTICE SCHEDULER IS ONLINE

Priority Scheduling (Double Head Coaches), 8/3 7pm
Open Scheduling, 8/7 6:30pm
See calendar for updates, most likely after Roster Distribution
If you wish to view the configuration of the practice fields for each location, use the Practice Field Viewer (no login required).

Head Coaches!
In order to receive your Team Roster and to schedule a Practice Field, you must have completed ALL Safe Haven compliance items (Sterling Volunteers Background Check) and the four online courses listed below as well as the online Coach course for the Division you are coaching. If you are a Double Head (DH) Coach you must complete the online course for each Division if you do not already hold the Coach License.

ASH, AYSO's Safe Haven
CDC, CDC Concussion Awareness
SCA, Sudden Cardiac Arrest
SS, SafeSport Trained*

Note: The first three courses are available in AYSOU (AYSO University), our online Learning Management System. The last course, SafeSport has special requirements and is available on an external website. Please refer to this page for details: Volunteer Help - SafeSport

Please refer to this page for additional information on each of the AYSO Volunteer requirements: Volunteer Help

Click here for current season Status Updates

IMPORTANT Re Email Notifications:
In order to ensure you receive the email notification from the Practice Scheduler, please follow the steps in this article/video (click here) to create an email filter that will help you to explicitly make a sender (use this email in your email filter: [email protected]) to put filtered emails to your Inbox.

Recent Updates
07/24 - Fall season is coming, stay tuned...
08/03 - Information updated
08/06 - Field Availability (see below) & Field Use Permit have been updated
08/08 - Field Layouts have been updated

Field Availability
8/12 - Alta Loma JH, Vineyard JH, Carnelian Elementary (All Fields)
Milliken Park (M/T/Th/F - NOT avail Wed) for the month of August
8/19 - Beryl Park West 1, West 2 & East 2 - ONLY
East 1 (Field adjacent to the Tennis Courts off Beryl Ave) MAY NOT be used until 8/26
8/26 - Beryl Park, Red Hill Park and Church Street Park (All Fields)

All teams should accommodate other teams to the best of their ability until all fields open on 8/26.

Attn Coaches!! - You MAY NOT use any other park or school to practice. It MUST BE an approved location allocated to AYSO Region 65 by the City of Rancho Cucamonga. Thank you for your cooperation!

Thank you for volunteering to coach this Fall!

Practice Scheduler should go Live for Priority Registration (Double head coaches) Saturday Night around 7:00 pm. Open Registration will go live for all other coaches Wednesday night at 6:30.

Once the scheduler is live, your login information will be:
login - your Sports Connect email
password - 12345

For your information and thought process as you contemplate where you may want to practice this season.

1. This season we have 3 fields that have lights (Beryl, Red Hill and Heritage (only Tues and Thurs at Heritage with very limited space as EXTRA is using this as their practice fields). Monday and Wednesday nights Red Hill will be hosting area games through mid October. VIP is practicing at Beryl East 1 on Tuesday and Thursday nights.

2. Field Allocations
U6-U8-U10 teams get one reservation spot (1/8 field). U6 can only practice 1 night a week.
U14-U16-U19 teams get two reservation spots, adjacent to each other (1/4 field).
U12 this season will get one reservation field (1/8 a field) if they start between 6 - 7pm at Beryl, Red Hill or Heritage and 2 reservation spots(1/4 field) for starting at 5:00, 5:30, or 7:30.
U14 teams can pick spots that say Goal Side (day of the week), U8/U10/U12 teams that pick those fields will have them split before they are approved.

3. We have 2 school fields Alta Loma JHS, and Vineyard JHS and they all open for practice at 5:00. I have scheduled 5:00 - 6:00 and 6:00 to 7:00 practice times. A team should be able to practice until the beginning of October with a 7:00 end time without lights. The U16 and U19 teams will mostly be finished by mid to late October and extra fields at Beryl and Red Hill will open up as they finish their season.

4. We also have Church Street Park as practice locations, but no lights.

5. Use this link to see what fields are available https://cgisports.com/practice/5172/?user=public. See here for Field Layouts

6. When trying to reserve a field, try selecting field first and then maybe add the time you want to start practice. Or if field doesn't matter but day and time does then use those filters.

7. You will not be able to schedule a Practice Field until you have completed your Safe Haven compliance requirements (Sterling Background Check, online AYSO’S Safe Haven, CDC Concussion Awareness, Sudden Cardiac Arrest and SafeSport) or online Coach course.

Thanks,

Donny Brubaker

Practice Scheduler Help
General Information
ALSD Blackout Days
16/19U Mid-week Games
Status Updates
Registering as a Coach Volunteer
Practice Field Scheduler Instructions
Search Tips
Sharing the Goal
Practice Field Layouts
Practice Field Size, Duration, Frequency
Practice Field Lights
City of RC Park Monitor
Field Alerts

Practice Field Scheduler ...

REMINDER: Please read the information on this page, it will answer the majority of your questions or issues.

User Access: you will receive a notification email from the Practice Scheduler system with your username and pwd (12345)
You will NOT be able to logon until the Scheduler is ONLINE - check the top of this page for current status

If you have any issues or questions, please send an email to: [email protected] - All emails will be responded to in the order received. Please do NOT send Practice Scheduler issues to the CVPA email address. They will be forwarded to the Practice Scheduler email

The email MUST contain the following in the Subject line:

- Head Coach Name
- Team No - Team numbers are formatted as follows: 10UB-01, 19UG-02, etc
We need the Division (06,08,10,12,14,19U), (B)oys or (G)irls, and the Number
Please do NOT provide names such as Orange Crushers, Bombers, etc - this does not tell us who you are
- Provide a summary of the issue (see examples below) ...then provide any details in the body of the email

Examples: these will receive the highest priority without affecting the order in which other issues are received
Joe Coach 10UB-01 - Login Problem -
please make sure the Scheduler is Online before you submit a request for help, you cannot login until this occurs.
Joe Coach 10UB-01 - Selected Wrong field
helps to quickly scan/release fields selected in error to enable you to make another selection

IMPORTANT: Please do everything you can to minimize any problems. Read the information on this webpage, check and re-check before you submit your practice request. After a request has been made, it cannot be changed by you and you cannot make another selection until it has been cleared. By the time we get to your email, your alternate choice will likely not be available.

Click here for Status Updates
General Information

Head Coaches will use the Practice Scheduler to select their practice location, day and time based on availability.

Double Head coaches are given priority registration to be able to schedule their practices back-to-back. Practice schedules are always determined by each coach per their needs and field availability.

Practice time slots vary at each site.
This season, field sizes and practice frequency return to normal for each division as noted (check the Field Size, Duration & Freq section for more info). However this could change due to demand as availability and/or selection could be impacted.

ALSD School Fields & Blackout Days - School Fields are avail M-F.
These fields are NOT available for practices starting at 7pm or later as they do not have lights.

As is the case every season, if you practice at a school location such as Alta Loma, Carnelian or Vineyard JH, Blackout Days can and will affect your practice schedule. Be sure to check the Practice Fields & Layouts section for the latest information. The Alta Loma School District updates this information frequently so you should check back for any updates.

Note: Generally when your field has a scheduled Blackout Day, you are free to practice at the other schools on any available field. We ask that you check the Practice Scheduler Viewer to find an open field so as to not impact another team. Open fields are available First Come, First Served. We do not take reservations for single days.

School Fields & Daylight Savings Time (DST) Fall - 6-7pm Practices
* Teams that would like to practice @ 6pm will be able to do so but by the middle of September, or a little later, there will be very little sunlight available to end practices at 7:00 pm. As it gets darker earlier, you will need to adjust your start time and/or shorten your practice. Due to safety reasons, please do not have your team practice in the dark.

Red Hill Park - Mid-Week Games
There may be 16/19U Mid-Week Games that will impact teams that practice @ Red Hill. You'll need to review those game schedules to see if the games will have any affect on your practice days.

Check back for updates. Thank you!

Fall 2024 Updates

08/07 6:30pm - Opens Tonight for General Scheduling
08/03 7:00pm - Open for Priority Scheduling

07/25 - Updated the General Information section.

Please DO NOT send emails reporting you cannot login to the Practice Scheduler. You cannot login until the Scheduler is ONLINE.

Check the top of this section for Scheduler Status
AYSO RegionSave 65

Practice Scheduler Admin(s) Donny Brubaker, Ivan Monso
email: [email protected]

Blue Sombrero (BSB) / Sports Connect Volunteer Information

NOTICE ON BLUE SOMBRERO & VOLUNTEER APPLICATIONS
This section is primarily for those who have NOT registered in the BSB/Sports Connect Registration system. If you have already registered you can reasonably skip this section.

If you have not registered, please see this page for general information and tips regarding the process. Volunteer Information

As will be explained on Roster Night (once teams have been formed), if your Head Coach information is in the Blue Sombrero system (see the Head Coach List in the links), your account info will be exported from Blue Sombrero to the Practice Scheduler. YOU DO NOT NEED TO REGISTER FOR A NEW ACCOUNT IN THE PRACTICE SCHEDULER. If you do NOT find your information in the list, you must signup in Blue Sombrero.

* IMPORTANT *
If you previously signed up for Blue Sombrero but you don't remember your Username, please DO NOT create a New Username. Send us an email with your info and we will lookup your account information. [email protected]

Here are the steps (applies to Head Coach & Assistant Coach volunteers) however, ONLY the Head Coach will request a practice field

- Login to the Blue Sombrero Registration Management System
- Sign-up for the Head Coach volunteer role in the current program for the desired Division (ie. 08U-B, 10U-G, etc.)
If you are an Assistant, sign-up for the Assistant Coach volunteer role
- Complete the third party Background Check via the Sterling Volunteers website.
- If you are a Double Head Coach, you need to repeat these steps for your additional team.
- Finally, confirm with your Division Coordinator or Registrar that you have been allocated to your designated team(s).

Your account info (username and contact info) will be exported from Blue Sombrero to the Practice Scheduler.
Username: You will receive an email from the Scheduler with your username & pwd.
Password: 12345
Please do not change the default password for this system. The passwords are NOT encrypted and it is not crucial to use a secure password for this scheduling tool.

Note: If you have not been allocated to a team in Blue Sombrero (late sign-up), you will be able to set your Team by modifying your profile in the Practice Scheduler. <#3 below>. If your name/team is in the Coach Contact List (top right), your team(s) has/have been linked to your profile.

Thank you for volunteering!

If you have any questions or need assistance:
e-mail the Practice Scheduler Admins

email:: [email protected]

Practice Field Scheduler Instructions

1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs.

SEARCH TIPS: DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.

For example, you could use Team to search for another Team (if you know their number) because you want to get a field close by so you can scrimmage or just help each other out.

Click here for additional tips.

IMPORTANT: Once you are done viewing the practice field setup, CLOSE the Practice Scheduler Viewer,

Many times we get reports that ...
"I can't login"
"the system won't let me make a request"
"there is no “Make Request” button at the bottom of the page so I am unable to schedule my practice"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.

2) When the Practice Scheduler goes ONLINE...
Check the top of the page for the status, you will receive an email when the Scheduler has opened by the Practice Scheduler Admins.
Check here for the latest status information and updates...

3) PRACTICE SCHEDULER ONLINE This is it, the moment you have been waiting for...

Login to the Practice Field Scheduler

Username: You will receive an email from the Scheduler with your username & pwd.
Password: 12345

View / Update Your User Profile, you will need to verify your User Profile and check to see that your team(s) have been linked to your account.

Note: In some cases, you may not have been allocated to a team. Generally this is due to delays in the processing of the background checks or perhaps you signed up to volunteer at the last minute because we were in need of coaches. Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile.

Click here for steps to View or Modify your User Profile

4) SEARCH for available Practice slots

Set your selection criteria and select <View Records>.

As explained previously, DO NOT USE - Team or Coach fields.

Simple suggestion, start with a Location or a specific Time you would like.

Set the Show field (rt side) to Open slots only

If you are a Double Head Coach you will also select the Team for the request.

Click here for additional tips.

** WARNING **
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.

When you are sure of your choice(s), click on <Check to request this>

Select <Make Request> at the bottom of the screen to complete the request.

PLEASE DO NOT MAKE MULTIPLE FIELD REQUESTS because you think you will have a better chance of getting a field. This only makes it more difficult for us as we have to scan through all of the duplicate requests and send emails to verify which field you do want. It also makes it harder for all the other coaches to find a field.

Click here to e-mail the Practice Scheduler Admins to report a problem

5) Approvals & Notification * Updated *
We generally wait a few days to approve the requests after everyone has had a chance to select their field(s) and we have reviewed your selections. Coaches may have selected fields incorrectly, selected multiple fields or may just need to change fields, day(s) & time, etc. to accommodate parents or an Assistant Coach.

Unless you hear from us due to a conflict, you will more than likely get the field you requested. Rest assured, you will receive a confirmation email from the Scheduler when your request has been approved. Check your junk/spam folder as the emails from the Scheduler may end up there. Make sure to unblock the email address [email protected].

While you are waiting for your approval, you can review your Practice Requests by using the Practice Scheduler Viewer Ok Coach, NOW you can use the Team list (select your team) or the Coach box (type your first or last name or partial) to look for your requests.

When you receive your Approval notification(s), please print a copy and keep with your coach folder. It also helps to keep a copy of your Practice Field Layout in the event there is any confusion.

If there are any conflicts in the schedule due to error or some other reason, we will make every effort to resolve the problem.

6) Changing fields
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there. This can lead to conflicts (ie. a team may have not practiced that night). Please contact us with your change request. We will verify the field is available and make the change in the scheduler or try to find an alternate location.

Click here to e-mail the Practice Scheduler Admins re: a Change Request

6.A) Field Squatting
This is the unapproved practice of reserving a practice field at a park with lights and practicing at a school location or overflow park because it is less crowded. Then returning to your reserved practice field as it gets darker. #6 can occur as a result.

Please do not do this. It is unfair to other coaches who were not able to request a field with lights. You MUST use the field you selected. If you want to practice at a school field we can change your request. Teams practicing from 6-7pm will be moved towards the end of September (for the Fall season), all others will be moved for DST. If we find a team has done this, your practice field will be reassigned.

No product endorsement is expressed or implied by the use of this symbol.

Thank you!

Sharing the Goal - Goal Side Mon / Goal Side Wed

What does ‘(Goal Side Mon / Tue / Wed / Thur) mean?

Applies to 12U and up (teams with 1/4 field). In those ages your practice location rotates. There are four teams on a field. Each with ¼ of the field. Think of it as two teams on the end line and two teams in the center. Goal Side Mon means that on Mon, you will be on the end line of your respective field and on Wed you will be in the center. This gives each coach one day a week to practice with the goal if they choose.

Note: If the field is divided in 1/8th's and you selected two corners (such as West N/W & S/W) you should work with the coach on the N/E & S/E corners to share the goal. That is assuming they are also a 12U+ team.

For example: You select Monday-Wednesday at location Church West, Field West. On Monday you will practice in the yellow area. On Wednesday you will practice in the green area.

Practice Scheduler Login Information

Practice Scheduler User Account
Imported from Blue Sombrero / Sports Connect
Username: Your Sports Connect login email, you will receive a notification when your account is activated.
Password: 12345

Note: You cannot login unitl the Practice Scheduler is Online

Priority Scheduling: Double Head Coaches
August 3, 7:00 pm
Open Scheduling: Everyone else
August 7, 6:30 pm

Practice Scheduler Links

Practice Scheduler app | Viewer (no login reqd)
Parks & Field Directory

View/Modify Practice Scheduler User Profile
Not Avail until the Practice Scheduler is Online

Assigned Practice Fields
Spring 2024

PRACTICE FIELDS & LAYOUTS - FALL 2024

Click a Park/School link below to display possible field layouts for that location. Field cfg may change from season to season. Use the Practice Field Viewer to see the current cfg for each field.

City of RC Parks	Lights	In Use *
Beryl	Y	Y
Heritage Park Practices T/Th only Baseball has M/W	Y	Y
Red Hill Practices T/Th only Area G 16/19 Games M/W	Y	Y
Church Street Park	N	Y


School Fields (no lights)	ALSD Blackout Days updated:Pending
Alta Loma Jr High		Y
Vineyard Jr High	parking	Y
Carnelian Elementary *Blackout Days only	parking	N*
Overflow Fields Fall Season Only
Milliken Park		Month of August Only

IMPORTANT: Teams may ONLY practice at fields Authorized by the City of RC. You cannot use any other location.

School fields will be opened by:
Alta Loma: TBD
Vineyard: TBD
Carnelian: If you arrive @ Carnelian before 6pm, the gate to the fields are open for Child Care.

Alta Loma School District Policies
- The last coach / team that leaves the field MUST lock the gates
- DO NOT USE the school bathrooms or seek out custodian staff for access. AYSO is only allowed to use the Porta Potties. The lock combination is '0065'. Once you have set the combination, push up on the lock, and then pull down.
- PETS ARE NOT ALLOWED on school fields at ANY time.

* Field is in use during the current season but may not be available for all programs.

Practice Field Size, Duration & Freq

06U

1/8 of a soccer field.
Practice time is 45 mins, 1 day / week.

08U-10U

1/8 of a soccer field.
Practice time is 60 mins, 2 days / week.

12U*-19U

1/4 of a soccer field.
12U* may be limited to 1/8 field due to field allocations. The Practice Scheduler will advise if field sizes have been impacted
If you get a 1/4 field, you may select (2) 1/8 corner (adjacent fields) OR 1/4 field (ie. Goal side Mon, etc). To combine two corners...
Beryl, select NW & SW or NE & SE
Red Hill, select NW & NE or SW & SE

Practice time is 60 mins, 2 days / week.

16-19U
Practices may vary due to midweek games, the general rule is a Max combination of three practices, games or scrimmages / week.
Ex: 1 midweek & 1 Sat game, 1 practice -or-
No midweek, 1 Sat, 2 practices, etc.

Practice Field Lights

The Practice Field Lights schedule will be available after all teams have selected their practice fields and updated for DST or post season play.
Lights Schedule: Google Sheet

You can contact any of the following individuals to report issues with the lights on our fields. Click below to send an email.

CORE	EXTRA & Select
Mitch Tapia	Mike Gassner
Patrick Smith	Alex Baro
Joey Catuara

Ivan Monso

Daylight Savings (DST) | Sunset & Civil Twilight
Next DST: 11/05/23 2AM, Set clocks back 1hr

City of RC Park Monitor / Field Use

AYSO Fields are reserved for the sole use of our players, parents and volunteers. Non-AYSO individuals (General public, Club Teams, Adult Leagues, etc.) are not allowed when our kids are on the fields.
If you encounter any issues, please contact a Board Member or any of the following from the City of RC and they will address the situation.

RC Park Ranger
(909) 552-1678 or (909) 552-1727
RC Park Monitor
(909) 261-5561

Fall 2024
City of RC - Field Use Authorization

Spring 2025
City of RC - Field Use Authorization

Field Alerts

Click for local Weather Alerts

Coaches, in the event of an Extreme Heat warning, please take extra precautions. Have your players drink plenty of water and shorten practices if necessary. Please refer to these links for:
AYSO's Policy on Dehydration Safety
AYSO's Policy on Weather Safety

weather

AYSO Region 65 utilizes Twitter to keep coaches, parents and players updated on field alerts due to weather, field conditions or special events. If you follow us you can receive messages via Twitter or check our Home page for updates in the Social / Twitter feed.